Providing additional support for grantseekers

Grantmakers have a vested interest in helping grantseekers to find out about and apply for their programs: a larger number of better applications almost always means better outcomes. This list provides examples of some of the supports you might provide. Pick and choose the ones that are right for you.

What can you do?

  • Make application forms available in hard copy and online.
  • Have a website where you provide - and regularly update - information on your grant programs. 
  • Update your website with information - either general or specific - about the progress of applications in a particular round.
  • Advertise your grants in the national press.
  • Advertise your grants in relevant industry publications.
  • If your program targets people working in a particular field, advise relevant umbrella groups about upcoming rounds.
  • Provide a detailed but simple guide for potential applicants to read before they fill out an application form. Instructions must be very clear.
  • Create a step-by-step manual to accompany your application form, explaining what each question is asking and what information is required.
  • Offer one-on-one support and advice.
  • Make staff available to go through applications with applicants before submission.
  • Provide potential applicants with contact details for staff members who are prepared to answer their questions.
  • Offer workshops designed to develop skills in writing grant applications.
  • Conduct an open group session before applications close to allow people to seek assistance in completing forms and ensure their projects fit criteria.
  • Contact applicants to seek additional information if a form is incomplete.
  • Ensure a fair and transparent process by ensuring that any assistance provided is available to all prospective applicants.

What are the benefits?

  • Reduce the number of errors in application forms.
  • Reduce the amount of time spent contacting applicants regarding errors and omissions.
  • Avoid applications from people who are ineligible.
  • Reduce the number of phone and email enquiries.
  • Improve the standard of applications.
  • Make assessors' jobs easier and more effective.
  • Create more innovative and exciting projects for the community.
  • Waste less of the assessment panel's time.
  • Enable more efficient and effective administration.